2026-10-12 · 3 min read

Closing graduating seniors' accounts without the June scramble

Every June, school IT teams have to close out the senior class. Done in a rush, it leads to accounts closed too early, files teachers still needed, and graduates locked out of work they wanted to keep.

Give people a date

Tell seniors and families two weeks ahead when accounts will close, and how to download their own files with the platform's built-in export tool. Ask teachers and club advisors to move shared files into staff-owned folders.

Preview, then apply

Run your offboarding in a preview mode first and check the list against the school office's final graduate list. Students staying another year are the most common mistake.

The K-12 collection includes SOP K12-003 Graduating Class Account Offboarding and script GWS-016, which suspends the accounts and moves them to an archive organizational unit, with a log you can keep on file.